Purchasing Administrator

State of Indiana

• USA > Indiana >Indianapolis
• FULL_TIME
• 2022-01-13T00:21:24Z –> 2022-04-13T00:21:24Z

Description

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

About the Family & Social Services Administration (FSSA):

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The six care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities.

Salary: The annual minimum starting salary for this position is $ 35,568.00.

About the Job:

As the Purchasing Administrator, you will be responsible for performing administrative work with high level of responsibility and is expected to develop into a subject matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. As the Purchasing Administrator, you will have the ability to handle sensitive issues dealing with agency personnel and vendors, supporting the decisions of upper management. In this role, you will serve to coordinate and execute State procurement functions in accordance with Indiana Code, Procurement Division and the State of Indiana's Professional Services Contract Manual as well as in accordance with all other legal and regulatory requirements.

A Day in the Life:

The essential functions of this role are as follows:

• Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
• Assist with the reconciliation of purchasing data utilizing procurement systems.
• Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
• Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
• Negotiate leases, contracts, and service agreements.
• Negotiate, execute, and administer contracts, QPA Agreements and amendments.
• Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
• Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
• Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

This person must have the following requirements to be considered for employment:

• Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
• Ability to analyze contractual documents, and reports.
• Ability to prepare and interpret financial statements and reports.
• Ability to apply program requirements into working procedures and priorities.
• Considerable knowledge of state procurement policies and methods.
• Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
• Ability to write specifications and/or prepare contracts for products, services, or equipment.
• Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
• Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.
• Ability to ensure concise and informative reports from technical data and records.
• The ability to research and develop new vendor resources.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) and vision/dental coverages
• Wellness program (offers premiums discount for the medical plan)
• Health savings account (includes bi-weekly state contribution)
• Deferred compensation account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Paid vacation, personal and sick time off
• Competitive leave policies covering a variety of employee needs
• 12 company paid holidays, 14 on election years
• Qualified employer for the Public Service Loan Forgiveness Program
• New Parent Leave
• Free Downtown Parking
• Free LinkedIn Learning

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

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