Administrative Specialist

City of Houston

• USA > Texas >Texas
• FULL_TIME
• 2022-03-19T03:26:58Z –> 2022-06-17T03:26:58Z

Description

POSITION OVERVIEW

Applications Accepted From: ALL PERSONS INTERESTED

Division: Human Services
Section: Client Access/Community Cares
Workdays & Hours: Mon – Fri 8:00 am – 5:00 pm* (May include Sat, Sun and/or evenings)
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTION
The Houston Health Department is searching for a skilled individuals to perform varied professional administrative functions in the research, development, interpretation and implementation of the assigned department's fiscal and operational policies and procedures.

• Prepares, edits and revises correspondence, reports, and other documents.
• Prepares periodic and special reports; compiles information and maintains branch specific reference material.
• Assists as needed in producing public information documents, including preparing visual presentations and memos.
• Creates and maintains data tracking logs to ensure grant and departmental compliance.
• Plans and coordinates trainings and meetings for program staff.
• Interprets and disseminates administrative policies and procedural revisions for staff implementation.
• Serves as part of the public health crisis response strike team.
• Performs other duties as requested.

WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

• Preference will be given to applicants who exhibit attention to details, ability to multi-task, analytical thinking, aptitude for creative thinking, positive attitude, and ability to quickly adapt to change.
• Prior experience in a fast-paced workplace is preferable.
• Must be able to communicate effectively orally and in writing with excellent analytical and organizational skills.
• Some working knowledge of medical coverage eligibility requirements.
• Must be able to use the computer to input/access information.
• Intermediate or higher knowledge of Microsoft Excel, Word and Outlook is essential

GENERAL INFORMATION

SELECTION/SKILLS TEST REQUIREMENTS
None, however, the Department may administer a skill assessment evaluation during application review and/or interview.

SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 20

SALARY INFORMATION GRANT FUNDED POSITION
Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: .

To view your detailed application status, please log-in to your online profile by visiting: or call 832-393-4888.

If you need special services or accommodations, call (832-393-4888). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 10 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account

For plan details, visit

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