Director - Contracts & Compliance

Director – Contracts & Compliance

St. Joseph Center

• USA > California >Los Angeles
• FULL_TIME
• 2022-02-27T00:47:21Z –> 2022-05-28T00:47:21Z

Description

Company Description

Background

Since 1976, St. Joseph Center has been meeting the needs of low-income and homeless individuals and families in Venice and throughout Los Angeles County. The Center is a 501(c)(3) nonprofit community organization that assists people without regard for religious affiliation or lack thereof through 20+ programs in four pillars of service: Outreach and Engagement, Housing Services, Mental Health, and Education and Vocational Training. St. Joseph Center serves more than 10,000 people each year.

Brief Description of Principal Activities

Multifaceted intervention, prevention, mental health, and housing assistance is offered through street outreach and 9 service sites throughout Los Angeles County. St. Joseph Center also provides on-site services at five permanent supportive housing developments, and will provide services at an additional six more sites in the coming year. St. Joseph Center’s total holistic approach to services provide our clients with the help they need to regain their stability.

Job Description

Job Summary

Under the direction of the Assistant Vice President of Finance, the Director of Contracts & Compliance is responsible for the strategic leadership in developing and maintaining the administration, monitoring, and evaluation of contracts/awards and ensures regulatory and compliance with applicable federal, state, and local regulations pertaining to grant funding sources, and serves as key support to agency management.

The Director of Contracts & Compliance will work toward ensuring that leadership and employees are complying with all applicable rules and regulations that must be adhered to and that organizational policies, procedures and trainings are developed and maintained. This role will provide advisory support related to compliance and contract management.

ESSENTIAL DUTIES & RESPONSIBILITIES

The Director of Contracts & Compliance’s key areas of responsibility and duties include:

Contract Management

• Manages the contract lifecycle from request through review, including: redlining, approval, execution, monitoring, evaluation, negotiation, terms, renewals, and amendments.
• Prepare subcontracts, MOUs, and consultant agreements.
• Review contracts, verifying accuracy and resolving discrepancies to ensure alignment with agency rules and guidelines.
• Ensure relevant documentation accompany contracts and maintain digital and hard copies of relevant documentation.
• Serve as a main liaison with outside contracting representatives regarding contract developments, and negotiations regarding terms and conditions, and drafting and revising changes as required.
• Research regulations to guarantee contracts are updated and in compliance with laws.
• Coordinate with subcontractors and partners to guarantee terms of contracts are fulfilled in compliance with contract terms and regulations.
• Sharing and clarifying contract processes, conditions and details with leadership, directors and program managers.
• Make recommendations concerning processes and procedures for contract review, negotiation, drafting and analysis with leadership and division directors/managers.

Compliance Oversight

• Provide oversight for contractual compliance across the agency.
• Coordinate any monitoring and audits with both internal and external stakeholders.
• Oversee corrective action plans and follow through to make sure improvements have been made.
• Identify potential compliance vulnerabilities through annual risk assessment activities, develop and monitor corrective action, gap closure plans and how to avoid in the future.
• Ensure compliance with terms and conditions, state/federal guidelines, and internal policies.
• Monitors “on time” responses to audits/monitoring; Maintain schedule of events.
• Where appropriate, attend conferences, seminars, workshops, and other training activities, to maintain awareness of trends and issues as they relate to the position.
• Consults with agency legal counsel as needed to resolve difficult legal compliance issues.
• Identify, investigate, research and proactively resolve potential issues impacting the contractual reporting obligation process during audit engagement. Makes recommendations on resolutions to clear findings, concerns, or notes.
• Synthesize and translate complex information for a broad spectrum of audiences, from directors to case managers, to senior/executive management, to cross collaborative team members.
• Collaborate with the quality assurance department to provide administrative, analytical and program development support to ensure contract compliance.

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.

Qualifications

Knowledge, Skills & Abilities:

• Detail oriented, without losing sight of the big picture.
• Is a self-starter, takes initiative with an entrepreneurial approach to taking on new challenges as they arise.
• Possess analytical skills, experience and judgement to make good business decisions within policies.
• Must be highly organized, self-motivated, and have the ability to multi-task and prioritize workload, in order to meet deadlines of multiple audit projects at various stages of completion or short deadlines.
• Ability to meet tight deadlines and work professionally and calmly under pressure.
• Possess management organizational skills to effectively monitor various contract outcomes.
• Knowledge and understanding of multiple funding sources, including local, state and federal government grants, permanent supportive housing and Medi-Cal funding requirements.
• Must be able to write clearly and informatively with a strong ability to read and interpret written information and analyze financial reports and legal documents.
• Has strong Excel and analytical skills, and proficiency with MS Office (Word, Outlook, SharePoint, etc.)
• Knowledge of procurement regulations, contract documents, and legal specifications.
• Previous management and leadership experience. Able to work collaboratively across departments with diverse staff.

Experience:

• At least five or more years of contract analysis or compliance with government contracting, auditing or risk management.

Education:

• Bachelor’s degree or higher in business or related discipline.

Direct Reports:

• This position has three direct reports, 2 compliance specialists and 1 contact specialist

Computer Skills:

• Strong computer skills in MS Office Suite (Word, Excel, PowerPoint, Outlook) including preparation of spreadsheets and routine word processing.
• Ability to use widely supported internet browsers.

Certificates, Licenses and Registrations:

• Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Valid automobile liability insurance.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, sit, walk, stoop, talk, hear, reach above and below shoulders; use hand and finger dexterity, keyboarding and making and receiving telephone calls. The employee may be required on occasion to lift and or carry up to 20 lbs.

Additional Information

Status: Full-Time/Non-Exempt

Salary: DOE

Employment with St. Joseph Center is contingent on completion of satisfactory background check.

For consideration, please submit cover letter and resume. St. Joseph Center (SJC) is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, disability, status as a protected veteran or any other characteristic protected under federal law. In addition to federal law requirements, SJC complies with applicable state and local laws governing non-discrimination in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All applicants for employment are invited to voluntarily self-identify their gender, race, ethnicity, and veteran status, by completing the EEO Information. Providing your EEO Information is voluntary and refusal to self-identify will not subject applicants to any adverse treatment. Similarly, applicants who do self-identify will not be subject to any adverse treatment based on the information they provide.

St. Joseph center invites you to review the current “EEO is The Law” poster as part of the application process. A link to the current poster is located here.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

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